How to write an outline and power-point presentation for proposal speech.
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PRESENTATION APPROACH / TOPIC: Modern Day Media and the Impact On Youth Today.
For this assignment, you will orally propose a change or solution associated with a workplace OR community project, process, or problem. Your proposal should be based on your ideas as well as the ideas addressed in at least TWO (2) sources of any type. The purpose of this presentation is to propose a feasible solution for a workplace project/process/problem by synthesizing your own ideas with the ideas of others in the field.
LENGTH: You should plan to orally present your proposal for three to five (3-5) minutes.
VISUAL AIDS: Required. You should construct a PowerPoint slide show to accompany your oral presentation. You may also use handouts and/or the whiteboard to clarify your ideas for your peers, if you choose. This presentation should include between three to ten (3-10) PowerPoint slides (i.e. 1-2 slides per minute), with citation information included on the slides that address reference material. Last, please include a REFERENCES slide, much like a References page for an essay.
Please submit to your instructor a TYPED working OR speaking OUTLINE of your presentation points, including a thesis statement clearly noted at the top of your outline on or before the due date (noted below). (Please see Sample Outline Format for Oral Communications, p. 6 of this handout.) IN ADDITION, with your outline, please include a REFERENCES page listing the publication information for your research source.
Analyzing and Defining the Problem.
Analyzing. Start by writing a few sentences in response to these questions:
- Does the problem really exist? How can I tell?
- What caused this problem? Can I identify any immediate causes? Any deeper causes? Is the problem caused by a flaw in the system, a lack of resources, individual misconduct or I incompetence? How can I tell?
- What is the history of the problem?
- What are the bad effects of the problem? How does it harm members of the community or group? What goals of the group are endangered by the existence of this problem? Does it raise any moral or ethical questions?
- Who in the community or group is affected by the problem? Be as specific as possible: Who is seriously affected? Minimally affected? Unaffected? Does anyone benefit from its existence?
- What similar problems exist in this same community or group? How can I distinguish my problem from these?
Defining. Write a definition of the problem, being as specific as possible. Identify who or what seems
responsible for it, and give one recent, telling example.
3. Identifying Your Readers.
In a few sentences, describe your readers, stating your reason for directing your proposal to them. Then
take a few minutes to write about these readers. Whom do you need to address—everyone in the
community or group, a committee, an individual, an outsider? You want to address your proposal to the person or group who can help implement it.
4. Finding a Tentative Solution.
A solution has to be both workable and acceptable to the community or group involved. Consequently,
you should strive to come up with several possible solutions whose advantages and disadvantages you
can weigh. To come up with different solutions, use the following problem-solving questions:
- What solutions to this problem have already been tried?
- What solutions have been proposed for related problems? Might they solve this problem as well?
- Is a solution required that would disband or change the community or group in some way?
- What solution might eliminate some of the causes of the problem?
- What solution would eliminate any of the bad effects of the problem?
- Is the problem too big to be solved all at once? Can I divide it into several related problems? What solutions might solve one or more of these problems?
- If a series of solutions is required, which should come first? Second?
- What solution would ultimately solve the problem?
- What might be a daring solution, arousing the most resistance but perhaps holding out the most promise?
- What would be the most conservative solution, acceptable to nearly everyone in the community or group?
Choosing the most promising solution.
In a sentence or two, state what you consider the best possible way of solving the problem.
Determining Specific Steps.
Write down the major stages or steps necessary to carry out your solution. This list of steps will
provide an early test of whether your solution can, in fact, be implemented.
5. Defending Your Solution.
Proposals have to be feasible—that is, they must be both reasonable and practical. Imagine that one of
your readers strongly opposes your proposed solution and confronts you with the following statements.
- It would not really solve the problem.
- I am comfortable with things as they are.
- We cannot afford it.
- It would take too long.
- People would not do it.
- Too few people would benefit.
- I do not even see how to get started on your solution.
- We already tried that, with unsatisfactory results.
- You support his proposal merely because it would benefit you personally.
Answering these questions should help you prepare responses to possible objections. The more you know about others’ concerns, the better you will be able to anticipate their reservations and preferred alternative solution.
6. Considering Alternative Solutions
List alternative solutions that members of the group or community might offer when they learn about
your solution, and consider the advantages and disadvantages of each one relative to your solution.
Even if members are likely consider your proposal reasonable, they will probably want to compare your
proposed solution with other possible solutions
Oral Presentation Outline Format
I. Attention-getting statement – gain the attention of the audience by using a quotation, telling a brief story or humorous
anecdote, asking a question, etc.
II. Thesis statement – state the specific purpose of your presentation here.
III. Preview statement – overview of all of your main points.
I. First main point
II. Second main point
Note: The number of main points, subpoints and sub-subpoints you use will vary depending on how much information you have to convey and how much detail and supporting material you need to use. Subpoints and sub-subpoints are comprised of the supporting material you gather in your research.
You should rarely have more than five main points in any presentation.
I. Summary statement – review all of your main points.
II. Concluding statement – prepare a closing statement that ends your presentation smoothly.
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